Closeout Without the 3-Week Chase: Automating Turnover Packages

## The closeout problem Owner teams were juggling binders, shared drives, and ad-hoc spreadsheets to capture warranties, O&M manuals, and photo documentation. Missing links routinely delayed tenant turnover, impacting rent commencement and internal credibility. ## The PRJCT X approach - **Structured templates:** Every project inherits a turnover checklist with required categories, file type hints, and responsible parties. - **Live progress dashboards:** Executives see completion percentages by category (warranty, life-safety, commissioning) without asking for status emails. - **Automated reminders:** Vendors receive scheduled nudges with secure upload links—no need for external storage tools. ## Resulting benefits | Benefit | Impact | | --- | --- | | Turnover package completion | Delivered on day of substantial completion | | Tenant move-in delays | Reduced to zero across a 12-location program | | Audit compliance | Achieved 100% documentation coverage for jurisdictional inspections | Implement this workflow before your next punch-phase and invite facilities stakeholders to the turnover dashboard early.